Senior Finance Officer

Beirut, Lebanon | Full-time | Partially remote

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About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work.

 

General Position Summary

Senior Finance Officer is a key member of the finance department, and, as such, supports all aspects of financial management, working collaboratively internally with entire finance, program, and operations teams, to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Finance Coordinator and assist in general accounting, compliance, and budgeting functions, while working collaboratively with all field teams to ensure that financial resources are used efficiently; and a wide range of operational needs of the country program are met.

Safeguarding Responsibilities:

  • Actively learns about safeguarding and integrates it into their work including with external stakeholders and direct reports if applicable
  • Practices the values of Mercy Corps as detailed in the Code of Conduct and safeguarding policies including respecting the dignity and well-being of community participants and fellow staff members
  • Holds themselves accountable for making appropriate decisions that impact community members and team members
  • Takes responsibility for their personal and professional behavior 
  • Encourages openness, transparency and communication in their team; encourages team members to make any reports if they have any concerns using internal reporting mechanisms (i.e. Integrity Hotline, HR etc.)
  • Demonstrates a high level of integrity and treats others with respect.

 

Essential Job Responsibilities

 

FUND TRANSFERS:

  • Provide close and strong support for all fund transfer activities and for all payments done through money transfer agents, ensure proper supporting documents are in place before submission.
  • Ensure the completeness and verification process of all sub grant payments happening through the fund transfer process
  • Ensure the payment trackers or processes charts for fund transfer are properly and meticulously handled.
  • Responsible for daily and weekly reconciliations of payment tracker.
  • Coordinate payment request/money transfer orders/wire transfer and facilitate the timely release of funds for the program activities as well as a reimbursement to vendors/service providers, etc.
  • Ensure all transfer related hard and soft copy of documents are properly maintained/archived.
  • Serve as a custodian of archived documents and responsible for producing them on a timely fashion in case of inquiries (audits, investigations, etc.).
  • Any other related duties that may be reasonably assigned by the supervisor.
general accounting:
  • Provide generic support to the Finance and Budgeting units in all aspects of the compliance and budgeting matters in the office.
  • Review the accurateness of payment requests and completeness of supporting documentations (coding, approval, uploading...).
  • Prepare and entry of transactions in the accounting system (Payments, consultancy payments, reconciliations...)
  • Provide active support during the month-end accounting close process such as: monthly amortization, account reconciliation, ensuring accuracy and completeness of the ledgers, journal batches before posting.
  • Review of all monthly outstanding advances and perform aging analysis and ensure that all outstanding advances are settled cleared on time
  • Assist in intercompany account reconciliation to ensure all outstanding balances are cleared from the country ledger plus any other transit accounts
  • Assist during the audit processes within the location. Proactively Liaising with Program and sub-award units as necessary.

BUDGETING:

  • Support the development of the Master Budget sheet and/or new proposal development or budget realignment and always ensure that, primarily budgets are presented with the internal format before they are converted to the donor format
  • Work closely with the budget holders on phased budget system (breaking down budgets by quarters or years or as required by month) so the planned activities for the quarter or a month is aligned with the phased budgets. Support budget holders in all forecasting or reforecasting business
  • Support the team in preparation of staff and non-staff coverage reports, GAP, and other variance analytical reports.
  • Work closely with the relevant finance managers and budget holders on the monthly cash flow projection based on the due dates established by HQ – therefore, the country level monthly cash flow request is adequate to run the operations without interruption
  • Participate in any budget related meetings or consultations as may be necessary to achieve the objectives of the role and continuously provide active support to all functional units
Organizational Learning: 
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically
    to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

N/A

Accountability

Reports Directly To:  Senior Finance and compliance Manager

Works Directly With: Budgets and Financial Analysis Unit; Field finance teams; Director of Programs, Program Managers, Sub-Award Director (with authority for technical financial matters) and others

Knowledge and Experience

  • A BA/S or equivalent in accounting or finance required; advanced degree preferred.
  • At least 5 years of progressive financial management experience
  • At Least 3 years of Experience in grants management and understanding of OFDA, EC, ECHO, FCDO and other major donor regulations.
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet is required.
  • Experience with online-based accounting/financial management systems, Navigator experience strongly preferred.
  • Experience of working with Informal Money Transfer Agencies and excellent negotiating and communications skills.
  • Highly developed time management and prioritization skills and ability to meet multiple deadlines in high paced, fluid environment
  • High attention to detail and ability to maintain quality work under any circumstance
  • Excellent oral and written English skills, effective verbal and written communication, multi-tasking, organizational and prioritization skills.
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.

 

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.